Changes In Hiring Practices

Updated as of 3/10/21

Dear Colleagues:

We have recently implemented a number of measures to protect our campus community while maintaining continuity of academic and research programs, clinical care, and mission critical administrative and operational functions. However, we are not immune to the enormous financial impact that has resulted from COVID-19. As a result, President Barchi has directed the implementation of a hiring freeze and the suspension of certain personnel transactions.

Effective 4/2/2020 and until further notice, the following position cost controls will be in place; general exceptions are listed below this table:

Category Suspended Actions Exclusions
Hiring Freeze
  • All Current Recruitments
  • Extension of verbal or written job offers
  • Student Worker appointments
  • Summer and Winter Session Hires
Reappointments for TT and NTT Faculty, Post-Doc, and TA/GA
  • None - No change from current practice
  • N/A
Fall PTL Appointments
  • At the discretion of the dean based upon enrollment needs and budgetary constraints
  • Require Dean Approval
Faculty - Out-of-Cycle Increases
  • All
  • Faculty Salary Pay Equity Reviews
Staff Positions - Classifications, Reclassifications, Promotions
  • All
  • N/A
Staff In-Grade Increase, Acting Pay
  • All New
  • Extension of acting pay
  • N/A
Temporary Staffing Firm Hires
  • New assignments
  • Extension of current assignments
  • N/A
Independent Contractor
  • New assignments
  • Extension of current assignments
  • N/A
Class 8 Secondary Assignments
  • New appointments
  • Reappointments
  • Summer administrative stipends for academic year faculty
  • Salary supplements for faculty serving in administrative assignments such as department chair or program director
  • Faculty summer research appointments
UBHS Secondary Assignments
  • New appointments
  • N/A
RWJ Secondary Assignments
  • New appointments
  • N/A

Exception Request Process

All requests for exception to the position cost controls must first receive endorsement from the respective chancellor or senior leadership team member. Requests that require UHR approval will be submitted by the chancellor, SLT member, or designee directly through OneSource. UHR is developing a streamlined online process for exception requests submissions. University Procurement Services is creating a process to monitor temporary staffing and independent contractors. These processes will be communicated in the coming week.

Questions related to the hiring freeze and other suspended personnel transactions should be directed to OneSource Rutgers Faculty and Staff Service Center at 732-745-SERV (7378) or at OneSource@rutgers.edu.

Thank you for your continued support during this difficult time.

Sincerely,

Vivian Fernández
Senior Vice President for Human Resources & Organizational Effectiveness